IT Admin Assistant

Company: Analysts
Location: Novato
Posted on: May 8, 2022

Job Description:

Administrative Assistant Brisbane or Novato, CA (Hybrid) 1+ Year Contract On-site in Brisbane or Novato 2-3 days /week Position Summary ultraimpact - Make a difference for those who need it most The Administrative Assistant will provide overall administrative support to the Information Technology department which includes staff in Novato as well as field-based staff. Responsibilities will include but not limited to answering phones, calendar management, travel, expense reporting and meetings/event planning; and other duties and special projects as determined by the department head. Responsibilities including, but not limited to: Day-to-day administrative support for department heads and staff as assignedPerform administrative functions (answering phone calls, ordering lunch, coordinating vendors, printing, mailing, faxing, scanning and binding, etc.)Take meeting minutes for IT Department and Leadership meetingsManage internal IT website content and organizationPrepare and/or edit documents, such as reports, memos, and communicationsPerform basic bookkeeping/clerical dutiesManage IT calendars, appointments, meeting requests and office spacePreparing and/or editing documents, such as presentations, expense reports, memos and invoicesManage travel coordination including flights, hotels, and meeting requirementsCoordinate internal conference calls and meetingsCreate meeting agendasCoordinate conference and industry event attendanceManaging document review processesPrinting, copying and faxingOrder office supplies specific to departmental needsParticipate in special projects as needed (e.g. contracts management)Communicating with senior leadership, external partners and organization to schedule and set-up critical meetingsSupport for field-based staff and international staff as needed Technical Requirements & Skills: Minimum of 6 years of administrative support experience, specifically in a fast-paced environmentExcellent interpersonal, oral and written communication skills, and proven ability to work autonomously and prioritize workloadProficiency in MS Office Suite: Outlook, Word, Excel, PowerPointHigh attention to detail, excellent organizational skills and the ability to work on multiple projects with tight deadlinesAbility to deal effectively with a variety of personnel both internally and outside the companyMust be a self-starter and have a positive and flexible attitude

Keywords: Analysts, Novato , IT Admin Assistant, Administration, Clerical , Novato, California