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Senior Administrative Assistant

Company: Sutter Health
Location: Novato
Posted on: May 14, 2022

Job Description:

The Senior Administrative Assistant provides secretarial and administrative assistance to the Chief Administrative Officer and the Assistant Administrator as requested in the administrative office including hospital directors and managers.Performs full range of administrative duties.Develop and manage contract database, updating contracts and insurance coverage as needed.Manages day-to-day operations of Administrative office, screening visitors, phone calls and communications.Schedules administrative staff meetings, travel arrangements, event planning, office staff scheduling, interacting with hospital personnel and responding to patient/customer needs.Assembles information for meeting packets, prepares packets, types minutes, and prepares documents as requested.Receives administrative office mail and processes, answers telephone and coordinates meetings for members of the administrative office, including room scheduling and other details.Maintains the NCH Administrative Manual both online and hard copy and facilitates the positing of new and updated policies to the Intranet.Assists Executive Assistant of CEO as needed.Qualifications High School Diploma RequiredAn AA degree and/or advanced business or office management course is desirable or equivalant education/experience.Preferred3-5 years Prior experience in administrative support strongly preferred3-5 years Demonstrated proficiency in advanced administrative skills (e.g., minutes, transcription, scheduling) and MS office.3-5 years Prior demonstrated successful experience in managing a busy, varied office environment. RequiredSkills and Knowledge:Knowledge of medical terminology is preferred.Must posses effective problem solving skills, ability to concentrate on a variety of tasks simultaneously and be able to work with mimimal supervision.Knowledge of word processing applications and general secretarial duties required.Ability to interact and communicate professionally; strong interpersonal and communication skills; both oral and written.Ability to maintain confidentiality of information and effective workflow systems.Ability to demonstrate tact, discretion, excellent customer relations skills in all areas of administrative functions.Typing 80; proficient in work processing software; preferably MS Word, spreadsheets, database, and desktop publishing.Flexibility to handle changing priorities within established timeframes.All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity, or expression, ancestry, nationalorigin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation,pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state, or federal law, ordinance or regulation. External hires must pass a backgroundcheck/drug screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance.

Keywords: Sutter Health, Novato , Senior Administrative Assistant, Administration, Clerical , Novato, California

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