Administrative Assistant
Company: BANK OF MARIN
Location: Novato
Posted on: June 12, 2022
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Job Description:
Bank of Marin, voted by our employees as one of the "Best Places
to Work" in the North Bay Business Journal fourteen years in a row,
is seeking an Administrative Assistant to join our Executive team
in Novato. The Administrative Assistant performs a variety of
administrative and clerical tasks in support of the
Executive Officers, the Board of Directors and other Senior
Officers of the bank. The Administrative
Assistant plays an important role in the ongoing organization and
administration of the company and
all duties must be performed in accordance with established
policies and procedures. Essential Functions: Provide
administrative support to Executives as needed
Provide general office support with a variety of clerical
activities and related tasks
Ensure operation of office equipment such as the printers; call for
repairs
Manage calendars; plan and schedule meetings, calls and other
appointments; resolve scheduling conflicts
Assist with registration and accommodations for conferences and
various events; make travel arrangements
Coordinate conference room schedules and advise appropriate
individuals
Maintain executive office supplies inventory by tracking inventory
level; anticipate and order needed supplies; verify receipt of
supplies
Ensure the Executive area and the Boardroom are in proper order,
including: cleanliness, neatness, restocking and maintaining
supplies
Welcome guests and visiting business associates by greeting and
escorting them to their destinations Additional Responsibilities to
Assist Corporate Secretary's Office: Assist with scheduling of
meetings with directors; coordinate meeting location, food and
beverage and technical support, if needed
Catering requests and set up for monthly Board and Committee
meetings
Coordinate facilitator(s), meals, meeting location for annual Board
Retreat
Coordinate meals, meeting location, technical requirements, etc.
for quarterly management strategy meetings
Board education opportunities and tracking
Scheduling annual board interviews and compilation of annual board
and committee evaluation results
Assist with tracking of board meeting attendance
Review Board reimbursement requests and prepare expense reports
Distribute communications on behalf of Management to the Board IR
website maintenance and upkeep
Read, research and route correspondence (mail, email, faxes, etc.);
draft letters and documents; initiate communications
Complete business expense reports and reimbursement requests for
executives
Create and maintain lists, files and databases to enhance
efficiency and productivity
Organize and maintain information that may be sensitive,
confidential or technical in nature;
maintain highest level of confidentiality in all company
information (Executive, Board, Customer, Shareholder).
Communicate with persons outside of the organization and represent
the firm in a professional manner to the public and external
sources Additional Requirements: Must be able to perform each
essential duty satisfactorily
Must have strong verbal and written skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) as
well as Outlook
Excellent organization, time management and presentation skills
Supply management and equipment maintenance
Strong research and reporting skills
Experience in travel logistics
Highly organized; accuracy and attention to detail
Handle demanding work environment; ability to prioritize and handle
multiple tasks Professional / Educational Experience: 2-4 years
related experience. Associate's degree (A.A.) or equivalent from
two-year college or technical school; or equivalent combination of
education and experience and/or training The Bank of Marin is a
growing public company with career advancement opportunities. We
offer competitive compensation and comprehensive benefit programs
including medical, dental, vision, 401K, profit sharing and
employee stock ownership plans, tuition reimbursement, and an
employee volunteer program. EOE AA M/F/Vet/Disability
Keywords: BANK OF MARIN, Novato , Administrative Assistant, Administration, Clerical , Novato, California
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