Company: Ultragenyx Pharmaceuticals Inc.
Posted on: May 8, 2022
Why Join Us?
Be a hero for our rare disease patients
At Ultragenyx, we fundamentally believe that taking real impactful
action to care for the needs of patients and our people is always
the right thing to do. To achieve this goal, our vision is to lead
the future of rare disease medicine. For us, this means going where
other biopharma companies won't go - challenging the status quo and
creating a new model that advances our field so more patients and
caregivers can benefit from life-changing treatments. We do this by
following the science, applying a novel rapid development approach,
making innovative medicines at fair and reasonable prices, and
creating a collaborative ecosystem to reach patients in ways that
are most meaningful for them.
Our commitment and care for patients extends to our people, so
culture is an essential cornerstone for Ultragenyx. We remain
continuously focused on creating a supportive and inclusive
environment of profound learning and growth - so employees can
thrive in all areas of their lives, in and outside of work.
Ultimately, we want to be an organization where we would be proud
for our family, friends and children to work.
If you want to have a meaningful impact, do the best work of your
career, and grow a lot, both professionally and personally, come
join our team. During the COVID-19 pandemic, we are committed to
the health and safety of our employees and prospective employees,
which means at this time our interview processes may include
virtual discussions, interviews, and onboarding. Please note that
compliance with local regulations and safety protocols is a
condition of employment at Ultragenyx. Elements of safety protocols
may include, but are not limited to: work from home requirements,
regular or symptom-based covid testing, providing valid evidence of
vaccination, mask wearing, and physical distancing.
US based roles: Full vaccination against COVID-19 is a condition of
employment at Ultragenyx. This requirement applies to almost all
roles at Ultragenyx based in the U.S., with very limited
exceptions. If you are unable to receive a COVID-19 vaccine due to
a disability, serious medical condition, or because it would
violate your sincerely held religious belief, you will have an
opportunity to request a reasonable accommodation.
Roles based outside the US: If the role requires travel to the US
or another country that requires evidence of covid vaccination for
entry, candidates and employees will be required follow the local
regulations and corporate policy regarding vaccination evidence
ultrafocused - Work together to fearlessly uncover new
The Executive Assistant will provide overall administrative support
to the EVP, Chief Legal Officer and her respective departments.
---Responsibilities will include but not limited to answering
phones, calendar management, travel, expense reporting and
meetings/event planning; and other duties and special projects as
determined by the executive.
The Executive Assistant will be responsible for working both
independently and in close collaboration with the executive team
and the administrative support team. We are seeking an individual
who has a successful track record of building and maintaining
strong rapport with executives as well as the entire organization
and possess strong interpersonal and communication skills. This
individual will also have solid project management skills. The
Executive Assistant fills a critical role, serving as the primary
point of contact and working to ensure smooth operations of the
This role is based at our headquarters in Novato, CA, and will
require regular visits to our Brisbane, CA office as well.
Core: majority of the work requires being in the office or
laboratory either pre, during or post pandemic.
* Day-to-day administrative support for executives and their
departments as assigned, including but not limited to expense
reports, vendor coordination, printing, mailing, faxing, making
reservations or ordering lunch as necessary, etc.
* Manage---a heavy and complex calendar, appointments and meeting
requests through MS Outlook, in a fast paced environment that
requires frequent re-prioritization and shifting appointments
* Manage extensive domestic and international travel coordination
including booking flights, hotels, and meeting---requirements
* Coordinate and manage regular Legal team meetings and
* Coordinate conference calls and meetings at relevant industry
* Manage and support processes for Legal group including vendor
set-up, contracts, SOWs and invoicing, contract management, mail,
and licensing renewals, as needed
* Word processing including formatting templates, documents and
presentations, proofing, printing, copying
* SharePoint administration and support of the Legal department
* Participate---in other activities and special projects as
* Communicate---with senior leadership, external partners and
organization to schedule and set-up for critical meetings
* Extensive collaboration with internal and external contacts,
including members of our Executive Leadership Team (XLT) and Board
of Directors and handling of sensitive and confidential
* Support broader Executive Assistant team as necessary
* Provide backup administrative support to Legal Department when
* Minimum of 10 years of executive administrative support
experience, specifically in a fast paced, environment
* Must be flexible, highly organized and have a proven ability to
juggle multiple competing tasks and demands. This will require
collaborating with team members and working independently
* Excellent oral and written communication skills, and proven
ability to work autonomously and prioritize workload
* Advanced proficiency in MS Office Suite: Outlook, Word, Excel,
* High attention to detail, excellent organizational skills and the
ability to work on multiple projects with tight deadlines.
* Excellent interpersonal and verbal communications skills and the
ability to deal effectively with a variety of personnel both
internally and outside the company
* Must be a self-starter and have a positive and flexible
* Position is office based at minimum 4 days per week in the Novato
Full Time employees across the globe enjoy a range of benefits,
including, but not limited to:
* Generous vacation time and public holidays observed by the
* Volunteer days
* Long term incentive and Employee stock purchase plans or
* Employee wellbeing benefits
* Fitness reimbursement
* Tuition sponsoring
* Professional development plans
* Benefits vary by region and country
Ultragenyx Pharmaceutical is an equal opportunity employer &
prohibits unlawful discrimination based on race, color, religion,
gender, sexual orientation, gender identity/expression, national
origin/ancestry, age, disability, marital and veteran status.
Reasonable accommodation will be provided for qualified individuals
with disabilities and for qualified disabled veterans in job
application procedures, as required by applicable law. If you have
any difficulty using our online application system and need an
accommodation due to a disability, you may contact Talent
Acquisition by calling: (415) 483-8800 or by emailing us at
firstname.lastname@example.org. For electronic email and mail
inquiries, please include a description of your requested
accommodation, your name and contact information.
See our CCPA Employee and Applicant Privacy Notice.
Note to External Recruiters: All candidate activity and open
positions are managed strictly through our Human Resources
Department. Our Human Resources Department kindly requests that
recruiters not contact employees/hiring managers directly in an
attempt to solicit business and present candidates. Please note
that failure to comply with this request will be a factor in
determining a professional relationship with our organization.
Submission of unsolicited resumes prior to an agreement set in
place between the Human Resources Department and the recruiting
agency will not create any implied obligation. Inquiries on
developing a recruiting relationship with us, may be directed to:
Keywords: Ultragenyx Pharmaceuticals Inc., Novato , Executive Assistant, Other , Novato, California
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