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Executive Assistant

Company: Worldwise, Inc.
Location: Novato
Posted on: May 11, 2022

Job Description:

Worldwise Inc. is an industry leader of smart, stylish, innovative and environmentally responsible pet products. We were founded in 1990 and our pet products are available across multiple retail and online channels throughout the world. We offer a collegial culture, a beautiful office location in Marin County, opportunities for career growth and competitive compensation and benefits.
We are looking for an Executive Assistant to provide high-level administrative support and assistance to our CEO and members of the Leadership Team, as well as provide key support to our office headquarters.
You need to be extremely organized, detailed and can adapt to a dynamic working environment.

  • Manage CEO's calendar and keep a pulse on shifting priorities and time sensitive deadlines
  • Prepare PowerPoint decks and ensure all support materials are provided on a timely basis for executive presentations and meetings; take notes and record minutes when necessary
  • Arrange travel and accommodations for CEO and Leadership Team
  • Prepare expense reports
  • Manage daily, weekly and monthly reports to support executive team
  • Draft letters, memos, and email communications on behalf of executive team members
  • Special projects as assigned
    • Monitor office space needs
    • Manage office supply orders
    • Greet visitors when necessary
    • Distribute mail and deliveries when needed
    • Work with IT on occasional staff support
      • Minimum 3-5 years of experience in professional office administration & executive support; compensation based on experience
      • BA/BS degree preferred
      • Highly proficient in Microsoft Office: Word, Outlook, Excel and PowerPoint, and ability to learn new software
      • Able to type minimum of 60 words per minute
      • Must be proactive and possess strong verbal, written and interpersonal skills
      • Excellent organizational skills and attention to detail
      • Ability to coordinate and prioritize tasks and projects
      • High level of integrity and management of confidential information
      • A problem solver and work well in a team environment
      • Sense of humor is key and must love dogs!
        Worldwise offers a comprehensive benefit package including; medical, dental, vision, life insurance, matching 401(k) and paid time off. Worldwise is headquartered in Novato, CA, with additional offices in Colorado, Texas and Asia. We provide a fun and pet-friendly working environment, as well as a hybrid work schedule.
        Local candidates only please.
        Worldwise provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or military or veteran status. In addition to federal law requirements, Worldwise complies with applicable state and local laws governing nondiscrimination in employment in every location in which it operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Worldwise further expressly prohibits any form of workplace harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or military or veteran status.
        Worldwise requires all employees to be fully vaccinated against COVID-19. New hires need to be fully vaccinated, and provide proof of vaccination against COVID-19 on their start date. This requirement is a condition of employment at Worldwise, and it applies regardless of whether the position is located in Novato, Colorado, Texas or is fully remote. If you are unable to receive the vaccine due to a disability or serious medical condition, or because it is prohibited as a result of your sincerely held religious beliefs, you will have an opportunity to request a reasonable accommodation.

Keywords: Worldwise, Inc., Novato , Executive Assistant, Other , Novato, California

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