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Contracts Specialist

Company: inSync Staffing
Location: Novato
Posted on: March 19, 2023

Job Description:

Contracts Specialist
Duration 6 month contract (coverage for a leave)
Pay Rate $43.00/hour - $46.00/hour
Location Novato, CA This is a hybrid position (needs to come in the office 2 days per week; one of which must be Wednesday)

The Contracts Specialist supports key Facilities and Engineering Maintenance Business Office (MBO) objectives with a particular emphasis on Purchase Order (PO) requisitions and Contract preparation, submission, coordination, management, administration, and related provider worker on-boarding.

The Contracts Specialist 1 will be the primary interface between Facilities and Engineering, Legal, and Finance departments to coordinate all PO and contract processes that supports the Facilities and Engineering department. This is a cross-region position covering all California campuses: Novato, San Rafael, Petaluma, Buck, and Brisbane.


  • Process Purchase Order (PO) requests for Goods, Services, and Software
  • Process required contract types (NDA, MSA, MEPSLA, MAMSA, SOW, Sales Orders) and coordinate between Facilities and Engineering, Legal, and Purchasing departments
  • Initial document creation of NDAs, Change Orders, and SOW contracts
  • Process requests for new Suppliers/Vendors related to PO requests
  • Process New and Extension requests for Provider Workers (vendor-supplied workers) related to active contracts
  • Process Change Orders to adjust existing PO, Contract amounts and / or dates
  • Track status of all requests from users and provide status to users as needed
  • Provide coordination between BioMarin Legal and Supplier Legal to resolve contract language
  • Track contract expirations and coordinate with CC Owners for extension

    General responsibilities:
    Collaboration/Coordination with all levels of the Facilities and Engineering department
    Ability to work independently and prioritize work across multiple projects to meet due dates
    Others as needed or assigned

    Minimum of 2 years of directly related experience in PO requisition and/or contract administration/management (Law firm, Paralegal or corporate outsourcing / procurement environment)
    Experience in a GMP regulated environment (part 11 compliance), pharmaceutical industry and/or clinical research environment highly desirable
    Highly organized, detailed oriented, able to keep up with many changes and multiple priorities, and coordinate multi-discipline projects
    Good negotiator and communicator. Able to interact and manage expectations of diverse stakeholders; work effectively with all levels of management and employees.
    Strong office software skills (MS Word, Excel) and PO/Contract Management software such as Coupa Spend Management and SpringCM / Docusign CLM.
    Proficiency with standard office software applications, including MS Word, MS Excel, MS Project, MS Power Point, MS Outlook, SharePoint/O365

    Bachelor s Degree or equivalent experience.
    Individuals will be expected to take part in job-related training courses.

    Health insurance
    Health savings account
    Dental insurance
    Vision insurance
    Flexible spending accounts
    Life insurance
    Retirement plan

    All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Keywords: inSync Staffing, Novato , Contracts Specialist, Other , Novato, California

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