Development Coordinator (Administrative Analyst/Specialist Exempt I) - University Development

Company: The California State University
Location: San Francisco
Posted on: June 1, 2025

Job Description:

Development Coordinator (Administrative Analyst/Specialist Exempt I) - University DevelopmentApply now Job no: 547632Work type: StaffLocation: San FranciscoCategories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Department: University DevelopmentAppointment Type: This is a one-year probationary position.Time Base: Full-Time (1.0 FTE)Work Schedule: Monday-Friday 8:00AM-5:00PMAnticipated Hiring Range: $4,900.00 - $5,200.00 Per Month ($58,800 - $62,400 Annually). Salary is commensurate with experience.Position Summary: Under the supervision of the Senior Development Associate and the guidance of the Associate Vice President (AVP) of Development, the Development Office Coordinator provides a broad range of administrative support for the AVP, the Development department, and the development officers; and serves as a member of the Development Office administrative support team to advance the goals and objectives of the department.Position InformationTeam-wide Work in Partnership with AVP

• Assist with pledge administration including reminders and write-offs in coordination with Development Directors and Advancement Services using the department's Raiser's Edge CRM where appropriate.
• Partner with the AVP on Development-wide initiatives such as the scholarship centralization project and other such process-and-framework creating projects.
• Coordinate with the AVP and others on any scholarship administration related matter that may need Development's assistance.
• Lead the onboarding process for all new hires for Development employees, including maintaining a comprehensive on-boarding deck, creating an onboarding and orientation schedule, obtaining building access and parking, facilitating telecommunications equipment acquisition, etc.AVP Support
  • Manage the AVP's Outlook calendar.
  • Partner with the AVP on matters related to personnel including coordinating with Human Resources (HR) on hiring, including posting ads for positions and position changes for the Development department; overseeing absence management and processes for the Development office.
  • Collaborate with the AVP on team-wide meetings.
  • Assist with donor correspondence mailings and fundraising appeals, as appropriate.
  • Provide development officers with logistical support for travel (travel arrangement, conference registration, maps, directions, parking permits, etc., using web-based travel and expense reporting tool, Concur).
  • Assist with arranging facilities, food service, audio visual, and all other logistical tasks for meetings, programs and select events involving development officers.Fiscal Affairs
    • Keep abreast of and master policies and procedures, and then present and train Development staff on policies and procedures as appropriate.
    • Manage invoices, payments and payment approval processes for Development department using travel tool, Concur, the University's Common Financial System (CFS), etc.
    • Process travel, hospitality, and miscellaneous reimbursements for development officers.
    • Reconcile procurement card for general and University partner vendors.
    • Create and submit online requisitions.
    • Order and maintain office supplies, furniture, equipment and stationery.Administrative Support: Day-to-Day Operations
      • Answer phone and route calls as appropriate.
      • Greet and escort visitors.
      • Route internal and external mail/correspondence.
      • Oversee overall orderliness and cleanliness of office.
      • Oversee maintenance of equipment and supplies.
      • Order keys and assist with phone line and email set-up for Development staff.
      • Submit service requests for moves, repairs, cleaning, etc.
      • Serve as a backup to other administrative support staff.
      • Manage conference room calendars.Other duties as assigned.Minimum Qualifications
        • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
        • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
        • Working knowledge of operational and fiscal analysis and techniques.
        • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
        • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
        • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
        • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
        • Ability to train others on new skills and procedures and provide lead work direction.Preferred Qualifications: Experience in working in the fundraising area and/or with fundraisers.Pre-Employment Requirements: This position requires the successful completion of a background check.Eligibility to Work: Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.CSUEU Position (For CSUEU Positions Only): Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.Additional InformationSF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
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Keywords: The California State University, Novato , Development Coordinator (Administrative Analyst/Specialist Exempt I) - University Development, Professions , San Francisco, California